Bonnie Youth Club Guidelines – 2018
ORGANIZATION AND MANAGERS
Cooperation, Communication and Teamwork
- Cooperation between managers, coaches, members, the Board of Directors, the President and Athletic Director and athletic committee at all times.
- Communication between volunteer personnel and the President and Athletic Director is crucial.
- Disagreements concerning guidelines must be handled in a civil manner with the President or Athletic Director and not publically displayed.
- All injuries or serious disagreements with umpires, officials, parents or players must be communicated to the President or Athletic Director ASAP.
- We must work as a team to further the interests of the organization and each individual.
Parents and Players
- All successful teams have a positive relationship between managers, coaches, parents and players. Each one is an integral part of a team’s success.
- Managers and coaches must be honest, direct and respectful with parents and players in dealing with their concerns.
- All conversations with parents and players should be private.
- The signed “Bonnie Parent Code of Conduct” must be followed by all parents. If a parent is not following the prescribed behavior the manager should alert both the parent and Athletic Director of this problem. If there is no visible change in the behavior the Athletic Director will intervene. At this point the manager in conjunction with the Athletic Director and President can:
- Have the parent stay in a restricted area or no longer attend games.
- If no change occurs, the manager along with the President and AthleticDirector can terminate the parent’s child from the team.
Manager and Coaches Code of Conduct
- Managers and coaches, as role models, must always conduct themselves in a civil manner in dealing with all aspects of the game and people involved which includes parents and players of teams as well as officials and umpires.
- No foul language.
- No yelling or mistreating of parents or players from either team.
- Deal with umpires in a respectful manner. If you don’t like a call voice your displeasure in a reasonable manner. If it is a “protestable” call then protest the game immediately, both you and the umpire must write and sign each version of what happened before the next pitch.
- Do not get thrown out of a game but if you do, leave in a timely manner. Do not put the game at risk of a forfeit.
- Do not take your players off of the field unless you believe their safety is at risk.
- Sometimes you have to swallow your pride. Never carry the disagreement on after the game by going after the umpire verbally or physically. You will be suspended.
- If you still feel the umpire has made a terrible decision or treated you badly and/or you protested the game, alert the President or Athletic Director ASAP and he will raise it with the league officials.
Player Conduct and Suspensions
- All players are expected to conduct themselves in a reasonable fashion at all times. They should be respectful of the manager, the coaches, their fellow players and parents, the umpires, and the opposing team and their parents both on and off the field.
- All players are expected to be attentive and cooperative at all times and to put in their best efforts to help the team be successful.
- If a player is not behaving in a reasonable fashion either on or off the field, the manager has the right to suspend a player for one or more games. In order to do so he needs to talk to the player and his parents (ages 7-14) in private to explain to him what he has done to warrant a suspension. If the manager wishes to suspend a player for more than one game then he must get the approval of the Athletic Director and the Director of the Instructional League (ages 5-7).
- If a team is on an extended (overnight) trip and the behavior of a player either on or off the field warrants suspension, then the manager can suspend the player for 1 game on his own and up to two games with the approval of the Athletic Director. If the manager feels that a suspension of more than 2 games is warranted then, with the approval of the Athletic Director, the remaining games of the suspension will be served when the team returns from the trip. If the manager feels that the player’s behavior was so out of order that a suspension for the remainder of the trip is warranted than he can do so with the approval of the Athletic Director.
Forfeits and Cancellations
- Bonnie Pride dictates that we make every effort to play the whole season without a forfeit. No cancellations on short notice are acceptable.
- If you do not have enough players or have any other problem in playing a scheduled game speak with the Athletic Director immediately to resolve the situation.
Teams Belong to the organization not managers
- Players and teams belong to the Bonnie organization and not to a particular manager.
- We all follow the same rules and work within a central structure.
- Within that structure managers are free to run their own program.
- Players in our organization will play for a number of different managers and coaches. That is a constant in our mission, goals and guidelines.
Managers Can Only Manage Same Team/Players for 2 Years
- By exposing players to various managers who will have different styles, approaches and knowledge of the game the player experiences in baseball are maximized.
- Our goal is to have a new manager for the same team/players every two years as they move up in age.
- A new manager will be put in place every two years except in extenuating/extraordinary circumstances.
- Returning players are asked to pay ½ of their membership donation by end of January. The other ½ when uniforms are distributed. This covers the spring season. The summer season is free if you have paid your membership donation in full for the spring season. If you did not play in the spring and join the team for the summer season only, the registration fee will be one half of the spring membership donation plus the cost of the uniform. No team fees for tournaments or second uniforms can be collected from a player before February 1st or before he has paid at least one half of the membership donation.
- Any player who owes the organization money from previous seasons will not be permitted to register or participate in the gym for the current season until all of the money owed to the organization has been paid. If there are any extenuating circumstances they can present those circumstances to the Athletic Director for discussion and resolution.
- Players must pay their initial membership donation before paying any team fees for tournaments or additional uniforms.
- Membership donations should be paid only to members of the organization’s Registration Staff, Athletic Director, President or Treasurer. It should not be paid to managers or coaches or any other members of the organization. Be sure to get a receipt for any membership donation paid in case there are any discrepancies in the amount of money paid to the organization.
- An additional membership donation will be asked for in August if a player participates in the fall season. If a player pre-registers for the fall program by the beginning of the spring season then they will get a $50 discount on the Fall membership donation. This money is non-refundable if the player subsequently decides not to participate in the Fall Program.
- New tryouts (age 7-14) will be charged a non-refundable indoor $25 tryout fee. If the player makes the team it will be applied to full membership donation.
- New tryouts (15-21): No tryout fee but they will be asked to pay ½ membership donation when they make the team and the other ½ will be due when uniforms are distributed.
Program Participation Requirements
- Our program is divided into spring, summer and fall seasons. Each player is expected to participate in a minimum of 90% of the spring and summer program games.
- While we understand that families may take some vacation during the summer, no player will be accepted to be on one of our teams if he/she will be unavailable for longer than two weeks without the approval of the manager of the team and the Athletic Director. We also require that players/parents not plan their vacations during the local, regional and national tournaments. The dates of these tournaments are usually from the middle of July though the first week in August. Exact dates will be distributed by the Manager as soon as they are announced by league, association or national tournaments.
- Any player going away on vacation for more than two weeks or not participating in a local, regional or national tournament for any reason may be suspended for the remainder of the season or terminated from the organization.
- If you feel that there are extenuating circumstances that are forcing you to go away for more than two weeks during the season or to miss a local, regional or national tournament then you can apply to the Athletic Director for an exemption from this rule.
Bonnie Fall Program
- We encourage all players between the ages of 12-17 to participate in our Fall Showcase program. This program gives added exposure to our players to high school and college coaches.
- The Fall Showcase Program begins in August and runs until the end of October or early November in all three age groups (Middle School, High School and College Showcase Teams).
- For players from ages 7-11, the Fall Program is optional though we are committed to having at least one team for each age group ( PeeWee, Cub and Bantam), and encourage all players to participate and work on improving their skills.. The program runs from the beginning of September to the end of October or beginning of November.
- Managers for the Fall Program will be put in place by August 1st and the organizing of teams in each age group will begin by August 15th.
- Players must commit to play in the Fall by August 15th and full payment is required by September 1st. The membership donation for the Fall is the same no matter how many games a player participates in and the player will be responsible for the full amount and not be eligible for any refund once they have played their first game.
- Games and practices for Fall will be held primarily on the weekends.
- Each team is expected to participate in at least one tournament in the Fall, normally over Columbus Day Weekend.
- All Bonnie players that participate in a fall baseball program are required to participate with a Bonnie team.
- Any who choose to participate with another organization, on a full time, part time or one-time basis without the consent of the Athletic Director, will be subject to suspension or termination from the Bonnie Youth Club.
Membership Donation Refund Schedule
- Any player may leave any Bonnie team at any time. They must return equipment that belongs to the organization. Below is the refund schedule.
- Before spring season begins: full refund of membership and fundraising donation.
- 1st month of spring season: 2/3 refund of membership donation only.
- Between 1st and 2nd month: ½ refund of membership donation only.
- After 2nd month of spring season or anytime during summer season: no refund.
- Before fall season begins: full refund of fall membership donation.
- 1st month of fall season: refund of ½ fall membership donation.
- After 1 month of fall season: no refund.
- No exhibition or league games before the last weekend in March. Practice, practice, practice.
- Scrimmages are permitted prior to then – however no umpires, uniforms, tournament or organized event.
Level of Competition
It is the goal of the organization to have all Bonnie teams be able to compete at a high level at the local, regional and national levels with our own players. Therefore:
- Our teams must regularly compete against high level competition from the New York area, other Northeastern states and nationally when practical.
- This will maximize our student athlete’s opportunities to improve their skills and increase exposure to college and professional scouts.
- Bonnie teams in the spring season are focused on winning their local leagues (such as PGL) and earning spots in the AABC, NABF and PONY tournaments.
- Bonnie teams will play in the most competitive additional leagues and tournaments and against the most competitive individual teams, as possible, to become more competitive.
- In the Summer and fall seasons, Bonnie teams will focus on playing against top teams in the Northeast, participate in nationally extended stay tournaments and elite local tournaments.
- Bonnie teams will also play in local summer leagues to better prepare for the more highly competitive events.
- All Bonnie teams are encouraged to participate in tournaments over the course of the season. They can be local or extended stay tournaments.
- We strongly encourage all Bonnie teams that are competitive in their age group (Ages 7-18) to participate in at least 2 tournaments over the course of the spring and summer seasons.
- In total Bonnie teams (Ages 7-14) can only compete in a maximum of 10 Tournaments broken down as follows:
- Last Weekend of March to 3rd weekend in April (Ages 7-12) or end of April (Ages 13-14) – 2 Tournaments
- Last Weekend in April through July 4th Weekend – 2 Tournaments plus Memorial Day Weekend and July 4th (total of 4)
- 1st Weekend in August to Middle of September – 2 Tournaments
- Middle of September to 1st week in November – 2 Tournaments
- In total Bonnie teams (Ages 15-22) can only compete in a maximum of 8 Tournaments broken down as follows:
- Middle of April to 3rd weekend in May – 2 Tournaments
- Last Weekend in May to middle of July – 2 Tournaments and teams cannot attend a Memorial Day Weekend Tournament without the approval of the Athletic Director.
- 1st weekend in August to middle of September – 2 Tournaments
- Middle of September to 1st week in November – 2 Tournaments unless participating in Bonnie Showcase Program
- In all ages (7-22) Bonnie teams cannot participate in tournaments that conflict with AABC, NABF, PONY or AAABA Local, Regional or National Tournament slot that they have earned through league play without the approval of the Athletic Director
- If a team is in good standing by having paid at least 90% of its membership donation and having participated in designated Bonnie Events at a 50% or higher level then the organization will pay $400 towards the Tournament Fee for one tournament designated by the team manager.
- In addition for a set of Tournaments that have been designated by the organization as traditional Bonnie Tournaments (Firecracker Tournament, Keene NH Tournaments, Connecticut Bombers Tournaments), the organization will pay the full tournament fee for the teams that participate, if a team is in good standing.
- Tournaments should be chosen wisely to provide teams with right level of competition. Reservations should be made by the end of March to ensure the team’s participation.
- Tournament plans, dates and locations must be approved by Athletic Director.
- All tournament costs, other than ones due to winning local AABC, NABF or PONY tournaments, will be fully paid for by the team.
- Team’s responsibility to pay for one coaches’ room for the entire length of the tournament. If coach chooses not to stay in coaches’ room, he will get credit for a percentage of the cost of the room depending on the number of coaches attending.
- Under no circumstances will the team be responsible for a total cost that exceeds the cost of a coaches’ room for the length of the trip.
- For AABC, NABF or PONY local, regional and national tournaments, the organization will pay between $1,000 and $2,000 except under extreme circumstances towards the costs of the transportation, housing and meals for the players, managers and coaches. The exact amount to be provided will be decided by the Athletic Director based on the overall cost of the trip, the amount of money provided by the tournament itself, the amount of money raised by the team and the overall Bonnie Tournament budget and number of teams requesting money.
- All money raised by the team should only be used for the transportation, housing and meals of managers, coaches and players. Parents can ride on the team bus without charge and in vans if there is room. In the case where the rooms are being paid for by money raised by the team then they can stay in a room with their child and pay ½ of the cost of the room.
- All money raised up to the total cost of the Tournament will go to the team.
- Any money raised above the cost of the trip will be divided 50% to the organization and 50% to the team to be used for future trips, tournament fees, second uniforms, etc. If it is a first year age group team then money not used can be carried over to the 2nd If a second year age group team then money not used goes back to the organization.
- All money from the leagues/tournaments or the organization will go totally towards the cost of the trip if the team has not exceeded the amount needed for the trip. If the team has exceeded the amount needed for the trip via fund-raising and donations then the organization will not contribute and the league money will be divided 50% to the organization and 50% to the team.
- Teams must submit financial records of money raised on a monthly basis and any money raised above $5000 must be saved in the Bonnie Treasury and will be released to the team upon request.
- All teams will be provided with a full set of equipment on an as needed basis for spring workouts and the season ahead.
- Athletic Director will consult each manager about their needs before March 1.
- New equipment will be provided at the start of the spring regular season.
- Baseballs, bats and other equipment will be provided as needed all season. It is manager’s responsibility to manage use of baseballs (make sure foul balls are retrieved) and that equipment is securely stored.
- All remaining equipment must be returned. Athletic Director uses this inventory to determine needs for next season.
- It is the responsibility of each manager to represent his team at meetings of the various leagues and tournaments over the course of the year.
- If they are not going to be able to attend a meeting they should notify the Athletic Director so that he can find a replacement.
- The manager is responsible for providing the league with all necessary information required for the league to set up a schedule, register the team’s players, keep track of the standings and determine the winner of the league championship and the tournament slot representatives.
- All decisions pertaining to the team’s situation in the league (schedule changes, cancellations, tournament slot decisions) must be discussed with and agreed upon by the Athletic Director prior to being communicated to the league.
- All Bonnie players are required to play within their age group.
- Exception: The Eligibility Committee, a standing committee appointed by the Athletic Director, will determine, if requested to do so, if a player is so dominant in his age group that he could only improve by playing in an older age group.
- The Eligibility Committee will also be responsible for deciding on any players that have applied for re-instatement to the organization after having been suspended or terminated.
- Any situations that have been formally referred to the Eligibility Committee will be resolved within two weeks if at all possible. Any players involved in those situations cannot play or practice for a Bonnie team while the situation is being resolved.
Players practicing with other teams in organization
- All Bonnie players must practice with their own team at all times.
- If a player is practicing with his own team then he can also practice with other teams in the organization with the approval of the manager of the other team.
- No player, however, may practice with other teams in the organization if he is not showing up to his own team’s practice.
Players can’t play for other teams
- Bonnie players are not permitted to play for any other team (within the organization or outside) at any point in the season or go with another team to a tournament without the consent of the Bonnie Athletic Director. This rule will be strictly enforced and if violated can lead to suspension or termination of the player in question.
- Bonnie players must get the approval of the Bonnie Athletic Director to participate in showcases being run by a third party organization such as Perfect Game or GNYSA.
- In general, if a showcase is being run by a reputable third party organization and participation does not prevent the player from meeting his tournament and important game commitment to his own team, he will be permitted to do so.
- Players who are already playing for other teams will only be permitted to register and play for a Bonnie team if they play for the Bonnie team on a full-time basis. Part-time players are not permitted at any time. This rule will be strictly enforced and violation of the rule will result in suspension or termination of the player in question from the organization.
Lending players to other teams
- Other teams, within or outside of the Bonnie organization, must get the approval of the Bonnie Athletic Director, to pick up a player for a tournament. The manager cannot permit the player to do so without the Athletic Director’s approval.
- Generally, players can be picked up only for tournaments that the PGL sends teams to or a tournament that Bonnie teams have participated in on a regular basis.
- A player cannot go with another team if it conflicts with his own team’s tournament or a critical game.
- If a player goes with another team, without the consent of the Bonnie Athletic Director, he will be subject to suspension or termination from the Bonnie Youth Club.
Competitive Situation – New Players
- Roster spots and playing time on each team is highly competitive.
- The “best team” changes from year to year, week to week. Each player, new or old, has an equal chance to make the starting team based on his/her skill and knowledge of the game.
- In important games and championship situations it is the manager’s responsibility to put the best team possible on the field.
Players leaving the organization
- Any player may leave any Bonnie team at any time. They must return equipment, uniform and any membership donation that belongs to the organization. If these conditions are met a player will always be granted a release.
- It is important for the player and parents to know that once a player leaves the organization to play for another organization they will immediately be suspended from playing, managing or coaching a Bonnie team. They can apply for re-instatement at a later date through the Eligibility Committee but will only be re-instated based on extenuating circumstances.
- Extenuating circumstances to be considered by the Eligibility Committee would include but are not limited to a player moving out of town, major personality conflict with coach, not getting sufficient playing time. In those cases, the player can be considered for re-instatement.
- The Eligibility Committee will determine if the extenuating circumstances warrant further consideration of the situation including reinstatement. In controversial situations as determined by the Eigibility Committee Chairperson, the President and the Athletic Director it will be presented to the Board of Directors for a decision.
- Ages 13-23: A Bonnie uniform shirt (good or new condition), hat and socks will be issued to every player upon payment of full membership donation. Once the season has ended the players are responsible for returning their uniform shirts or keeping them for the following season if they still fit and are in good condition and they intend to return to play.
- Ages 5-12: Each player is issued a new uniform (shirt, pants, hat and socks) that they can keep at the end of the season. It is included in their membership and fundraising donation.
- Each team can decide to purchase second uniforms and/or other accessories.. However the design/color of the additional apparel must be approved by the Athletic Director and the uniform provided by the organization must be worn at least 50% of the time. Organization’s uniform must be worn on Picture Day.
- Any additional apparel that contains the Bonnie logo or name, must be submitted to the Bonnie’s preferred apparel/uniform vendor (currently Brooklyn Sporting Goods) for a bid. If the team proposes another vendor based on the competitive bids and proposed delivery dates then the team must get the approval of the Athletic Director before proceeding with another vendor.
Recruiting our players
- It is not permissible for anyone associated with the Bonnies to be trying to recruit our players, managers or coaches to leave our organization and participate with another team or organization. The recruiter will be terminated from any association with the Bonnies.
- If the recruiter is related or associated in any way with any of the Bonnie players and does not immediately stop, the player(s) related to or associated with the “recruiter” will be subject to immediate termination from the Bonnie Youth Club.
ORGANIZATION AND TEAM FUND-RAISING
Team Fund-Raising Events
- All Bonnie teams are encouraged to run their own fund-raising events to help reduce the costs for their tournaments and second uniforms.
- These fund-raising events should not conflict with the organizational events, such as the Spring Dance or BonnieFest. Examples of conflict would be scheduling a dance for your team within a month before or after the Spring Dance.
- The official Bonnie Calendar for the year is on our website and should always be consulted before scheduling team fund-raising events.
- The Bonnie President must approve all fundraising events before they are scheduled.
- If a Bonnie team would like to use the Bonnie Clubhouse as the location of the fund-raising event, they must receive approval from the Bonnie President and Board of Directors. To obtain approval, the event must be attended by the team’s manager and parent liaison and the team will be responsible for all setting up and cleaning up of the clubhouse before and after the event.
- If the team is in good standing by having paid at least 90% of its membership donation and participated in all Bonnie designated Fund-Raising Events so far for the year (BonnieFest, Spring Dance, Bowling Night, Nite at the Races, Pictures) at a 50% or higher level then the use of the Clubhouse will be free of charge. However, if they are not a team in good standing as determined by the President and Board of Directors then there will be a $250 charge for use of the clubhouse per event.
Team Fund-Raising Collection/Records
- The Parent Liaison for each team should be responsible for collecting all money belonging to their team. It is suggested that the manager and coaches not get involved in any way in the collection of money and instead should focus their energy on the running of the baseball program.
- The Parent Liaison with the help and support of the manager must also keep fund-raising records for their team. These records should be available upon request by the team manager and parents as well as submitted to the Bonnie President, Athletic Director and Board of Directors on a monthly basis from March through August of the calendar year. Any team not submitting their monthly financial records as required will not be eligible for any tournament money provided by the organization.
Parent Liaisons – Meetings
- Each team in the organization is required to have a parent liaison
- The liaison is appointed by the manager in consultation with the parents and the Bonnie liaison director.
- The duties include administrative and financial aspects of running the team.
- The role of the Parent Liaison is to facilitate communication between the manager, the parents, the Parent liaison director and the central organization.
- Must attend meetings over the course of the season with the Bonnie organization that deal with fund-raising, policies, guidelines and other issues.
Bonnie Sacred Dates
- The Bonnie organization has established a set of sacred dates on which Bonnie organization-wide fund-raising and traditional events are held. These events are: The BonnieFest Basketball Tournaments (President’s Day), Bowling Nite (2nd in March), Spring Dance (3rd or last Saturday in March), Opening Day Parade/Ceremony/Walk-a-thon (2nd Saturday in April), Picture Day (2nd Sunday in June), Nite at the Races (as scheduled), Picnic (Sunday before Labor Day) and the Awards Dinners (Friday and Sunday of Thanksgiving Weekend and following Sunday).
- The exact dates for this year are on the website. “Calendar” pull down menu.
- All players/parents in the organization are expected to attend and support these events. The tournament fee that the central organization pays to each team is predicated on the success of these events. Any team not participating in a Sacred Date Event can have their tournament fee withheld and free usage of the clubhouse revoked at the discretion of the President and/or Athletic Director.
Roster and Playing Time Guidelines
- We are proud of the fact that 85% of our players return from one year to the next but roster spots on our teams are highly competitive. Whereas every youngster who comes down to our Instructional League is guaranteed a spot on a team, from age 7 and above, all roster spots must be earned based on factors from dependability and skill level, to potential and knowledge of the game.
- As stated before it is the manager’s responsibility to put the best team on the field in critical and championship games. Equal playing time is not guaranteed among players on the same team.
- In less critical games our managers should make every effort to give the other players more opportunity to play. That is one reason we play so many games. It is also a good time, along with practices, for those players to show the managers the skills they have developed.
- The managers make the decisions on playing time. If a parent or player feels he/she deserves more time that person(s) should arrange to speak with the manager in private. This must be done in a private and civil manner.
- Below is a chart that provides you with our suggested and maximum number of players that each age group should carry. It is based on what some leagues and tournaments allow, our experience in how many players works best on a team and other factors. Any players carried over the “suggested” number must be told of his situation (usually limited playing time) and the player and his parents can make a decision on whether to stay on the team.
Division Ages Suggested Maximum
Instructional 5-7 15 16
PeeWee 7-8 16 18
Cub 9-10 16 18
Bantam 11-12 16 18
Grasshopper 13-14 18 20
Freshman 15-16 20 22
Junior 17-18 22 25
Senior/Open 19+ 25 28
- Our goal is not to ensure that each player gets equal playing time. As stated above we are a competitive organization. We want to be able to compete at the highest level possible.
- However, it is the organization’s intent to ensure that all players within the suggested number get regular playing time and that those outside the suggested number are given a chance to play as often as possible.
- Playing means different things to different people. The organization’s definition of playing means that a position player had an opportunity to bat and that a pitcher was able to pitch at least one inning.
- In PeeWee, Cub and Bantam playing a “full game” means the player has batted at least two times while in Grasshopper through Senior it is three times.
- Playing a full game in a doubleheader in PeeWee through Bantam means batting twice over the course of the two games, while in Grasshopper through Senior it would be three times.
- While a player may not always play in the field (designated or extra hitter) it should be expected that he/she does play the field at times over the course of the season.
- Playing on a regular basis (always understanding the exceptions such as critical or championship games) over the course of the season for the “suggested number of players” is charted below for each age group.
Division Play in Game Play Full Game Play Full Game in Doubleheader
PeeWee 75% 50% 75%
Cub 60% 40% 60%
Bantam 50% 33% 50%
Grasshopper 50% 33% 50%
Freshman 33% 25% 50%
Junior 33% 25% 50%
Senior 40% 33% 50%
These percentages are the percentages of games that the player attends that he should participate in either by playing, playing a full game or playing a full game equivalent in a doubleheader
- These guidelines are meant to be followed for all Bonnie teams. However, a particular player situation can be different and it is the responsibility of the Athletic Director and manager of that team to apply the “spirit” of these guidelines if not the “letter of the law” to the particular situation.
Complaints and Concerns
If a player and/or parent are dissatisfied with the player’s playing time, it is the player/parent’s responsibility to discuss the situation in a civil manner in private with the manager of the team either before or after but not during any games. If the player/parent does not adhere to the organization’s code of conduct in interacting with the manager then they will be subject to the disciplinary actions called out in the Parents code of conduct. It is the manager’s responsibility to explain the player’s situation on the team in the context of these guidelines and to try to reach a joint understanding of the player’s role and playing time on the team going forward. If the manager and player/parent cannot reach a joint understanding then the parent has the right to take their concerns to the Athletic Director. The Athletic Director will not speak to a player or parent about their playing time concerns unless the player/parent has already spoken to the manager and reached an impasse. If an impasse has been reached then the Athletic Director will speak to the player/parent and to the manager separately and then possibly together to try to reach a resolution of the situation that is in the spirit of the above guidelines. If no resolution can be reached and the Athletic Director feels that the guidelines have been followed appropriately by the Manager then the player/parent will need to make a decision as to whether the player wishes to stay on the team given their current role and playing time. If the player decides that he would prefer to go elsewhere the organization will grant the player a release at any time. If the Athletic Director does not feel that the guidelines have been followed appropriately by the Manager then it is the Athletic Director’s responsibility to find a way to correct the situation.
All parties concerned should understand that the above guidelines are just that – guidelines and not hard and fast rules. Decisions and actions are expected to be made that are in the “spirit” of the guidelines at all times. However, all parties should understand that there can be extenuating circumstances in any particular situation which cause the guidelines not to be followed as described in this document. In these cases it will be the Athletic Director’s responsibility to decide whether the guidelines have been appropriately followed and to act at all times in a manner consistent with the organization’s mission and goals.